Privacy Policy, Terms & Conditions, & Refund Policy

Effective Date: July 24, 2025

New York State Association of Service Stations and Repair Shops (NYSASSRS) and Repair Shops and Gasoline Dealers Association (RSGDA) (“we,” “our,” or “us”) is committed to protecting the privacy and security of our members, users, and visitors. This Privacy Policy explains how we collect, use, store, and protect personal information obtained through our website, www.rsgda.com (the “Site”).

1. Information We Collect
We may collect the following types of personal information when you interact with our Site, register for membership, or complete a transaction:
– Full name
– Email address
– Phone number
– Mailing address
– Company/organization information
– Payment information (e.g., credit/debit card details processed securely through a third-party processor)
We do not collect or store complete credit card numbers or CVV codes on our servers. All payment data is handled securely by our third-party payment processor in accordance with PCI-DSS (Payment Card Industry Data Security Standard) compliance requirements.

2. How We Use Your Information
We use the personal information collected solely for the following purposes:
– To process membership applications, renewals, and payments
– To communicate with members about events, updates, and organizational news
– To maintain accurate member records
– To improve the functionality and services offered through our Site
– To fulfill any legal obligations or enforce our policies
We do not sell, rent, or share your personal data with any third parties for marketing or advertising purposes.

3. Payment Processing
We use a secure third-party payment processor to handle all payment transactions. This provider complies with PCI-DSS standards and does not share your financial information with us beyond confirmation of payment status (e.g., successful, failed, pending).
All transactions are encrypted using industry-standard SSL (Secure Socket Layer) technology.

4. Data Retention and Security
We retain personal information only for as long as necessary to fulfill our organizational and legal obligations. We implement reasonable security measures to protect against unauthorized access, disclosure, alteration, or destruction of your personal information.

5. Cookies and Tracking
We may use basic cookies to enhance your browsing experience on our Site, such as remembering login sessions or form preferences. These cookies do not track your behavior across other websites or collect personally identifiable information for advertising purposes.
You may adjust your browser settings to disable cookies, but this may affect functionality on certain parts of the Site.

6. Your Rights and Choices
You have the right to:
– Access or update your personal information
– Request deletion of your personal data (subject to applicable legal obligations)
– Opt out of email communications by following the unsubscribe link in any message
To exercise these rights, please contact us at: state@rsgda.com

7. Children’s Privacy
Our Site and services are not intended for children under the age of 13. We do not knowingly collect or store data from individuals under 13 years old.

8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Effective Date.” We encourage you to review it periodically.

9. Contact Us
If you have questions or concerns about this Privacy Policy or how your information is handled, please contact us at:
NYSASSRS/RSGDA
1620 Burnet Ave
Syracuse, NY, 13206
Sate@RSGDA.com
315-455-1301

Effective Date: July 29, 2025

These Terms and Conditions (“Terms”) govern your access to and use of the website operated by NYSASSRS/RSGDA (“we,” “our,” or “us”) at RSGDA.com (the “Site”), as well as membership with our organization. By accessing or using the Site or becoming a member, you agree to be bound by these Terms. If you do not agree, please do not use the Site or our services.

1. Membership Eligibility and Good Standing

Membership is open to individuals or organizations who meet our criteria for participation in the automotive trade industry.

To access member-exclusive benefits and services, your membership must be in good standing. This includes timely payment of dues, adherence to our code of conduct, and compliance with all applicable rules and policies.

We reserve the right to suspend or terminate membership benefits at our discretion if a member is not in good standing.

2. Use of the Website

You agree to use the Site only for lawful purposes and in accordance with these Terms. You must not use the Site in any way that could damage, disable, or impair the functionality or security of the Site.

3. Intellectual Property

All content, trademarks, logos, and intellectual property displayed on the Site are the property of NYSASSRS/RSGDA or its licensors and are protected by applicable copyright and trademark laws.

You may not reproduce, distribute, modify, or publicly display any content from the Site without our prior written consent.

4. Payment and Transactions

All payments for membership dues or other services are processed through a secure third-party payment processor.

You agree to provide accurate and complete payment information. We are not responsible for any transaction errors resulting from incorrect or incomplete information provided by you.

5. Privacy

Your use of the Site is also governed by our Privacy Policy, which outlines how we collect, use, and protect your personal information. Please review our Privacy Policy for more details.

6. Limitation of Liability

To the fullest extent permitted by law, NYSASSRS/RSGDA will not be liable for any damages arising from the use of, or inability to use, the Site or membership services, including but not limited to incidental, indirect, or consequential damages.

7. Termination

We may suspend or terminate your access to the Site or revoke membership privileges at any time, with or without notice, if you violate these Terms or if your membership is not in good standing.

8. Changes to These Terms

We reserve the right to modify or update these Terms at any time. Changes will be effective immediately upon posting to the Site. Your continued use of the Site or membership services constitutes your acceptance of the revised Terms.

9. Contact Us

If you have any questions about these Terms, please contact us at:

NYSASSRS/RSGDA
1620 Burnet Ave
Syracuse, NY, 13206
Sate@RSGDA.com
315-455-1301

Effective Date: July 29, 2025

At NYSASSRS/RSGDA, we are committed to providing valuable membership services to professionals in the automotive trade. This Refund Policy outlines the circumstances under which refunds may be considered. Because our programs, services, and benefits are made available immediately upon membership activation, full refunds are generally not issued.

1. General Policy

Membership dues, event registrations, and service fees are non-refundable unless otherwise stated in writing. Once payment has been processed and access to benefits has been granted, refunds will not typically be issued.

2. Exceptions and Considerations

We understand that unforeseen situations can arise. Requests for partial refunds may be reviewed on a case-by-case basis at the sole discretion of NYSASSRS/RSGDA

To be considered for a refund, a written request must be submitted to state@rsgda.com within 15 days of the original payment date.

Refunds, if granted, may be subject to administrative fees or pro-rated deductions for benefits already received or services already rendered.

3. Events and Conferences

Cancellations for event registrations must be received in writing prior to the cancellation deadline listed in the event’s registration materials. No refunds will be issued for cancellations received after that date.

If an event is canceled by NYSASSRS/RSGDA, registrants will be notified and refund options will be provided.

4. Non-Transferability

Memberships and event registrations are non-transferable. Refunds will not be issued due to changes in personal or professional circumstances.

5. Contact Us

If you have questions about this policy or wish to submit a refund request, please contact us at:

NYSASSRS/RSGDA
1620 Burnet Ave
Syracuse, NY, 13206
Sate@RSGDA.com
315-455-1301